QR Code Check-in System: Fast and Easy Event Entry Solution

A QR code check-in system solves one of the biggest headaches in event management: slow and chaotic entry processes. Long lines, lost tickets, and manual guest lists frustrate attendees and organizers.

Picture guests standing in a never-ending queue, growing impatient as staff shuffle through papers or struggle with outdated check-in methods.

Some attendees forget their tickets, while others face registration errors, creating unnecessary stress before the event starts.

With check-in QR codes, entry is seamless. Attendees scan their QR codes and check in instantly without paperwork or delays. Organizers benefit from real-time attendance tracking, improved security, and a stress-free check-in process.

Make your event experience smoother with the best QR code software available.

What is a check-in QR code?

QR check-in reduces the need for most of this process, which may involve many various touchpoints through automation by using advanced technologies.

One way to do this is to generate a QR code for check-in or a contact tracing form using a Google form QR code. Guests can enter their details when they scan the code and submit it to the personnel using only their smartphone devices.

Today's technology has made contactless check-in QR codes just part of the new-age guest experience.

Due to this, QR code check-in systems have become in demand for most of these establishments.

Traditional check-in vs. Contactless check-in

Just think of the old-fashioned way when you check in at hotels, events, and casinos.

Guests line up in long queues to fill out forms while exchanging pens and papers with other guests.

The traditional way of checking in involves various touchpoints that may now be dangerous due to the pandemic but are still practiced.

In today's new normal setup, where people are constricted with their movements due to the possibility of further spreading the COVID-19 illness, safety protocols such as social distancing have been imposed in many establishments.

With that being said, the traditional way of checking in for most guests in hotels and events has become alarming due to the disease's threats.

QR code check-in system: How does a QR code work seamlessly in touchless check-in points?

QR codes contain data for a locator, identifier, or tracker (contact tracing forms) that points to a website, URL, or application.

A QR code uses four standardized encoding modes (e.g., numeric, alphanumeric, byte/binary, and kanji) to store data efficiently.

Hotels, casinos, and other establishments can generate a contactless check-in QR code form to streamline guest arrivals.

When the QR code check-in system is scanned using the user's smartphone device, it will display a form on their smartphone screen to fill up and automatically click the "submit" button form once they are done.

Aside from a check-in system, events like music festivals or outdoor concerts can benefit from using QR codes. For instance, a Coachella QR code can upgrade its ticketing system by innovating how people can access the entire event.

Aside from that, contactless check-ins are also an excellent way to implement live sports events. QR codes, such as stadium QR codes, help facilitate sports event organizers to streamline big events.

How to make a contactless check-in form using a QR code generator online: A step-by-step guide

Creating a Google Form QR code using QR TIGER is simple and allows you to share your form effortlessly. Here's how you can do it:

Step 1: Create and copy your Google form link

• Open your Google Form.
• Click the Send button in the top-right corner.
• Select the link icon and copy the URL.

Step 2: Open a QR code generator

• Go to QR TIGER online.
• Select Google Form QR code solution.

Step 3: Generate your QR code

• Paste the copied Google Form link into the field.
• Choose Dynamic QR (recommended) to edit the link later or track scans.
• Click Generate QR Code.

Step 4: Customize the QR Code

• Adjust colors, add a logo, or change patterns to match your branding.

Step 5: Download and share

• Click Download and choose your preferred format (PNG, SVG, or EPS).
• Print or share your QR code on posters, flyers, emails, or social media.

Want an even more efficient way to create and manage digital forms? Try TIGER FORM for a smarter, all-in-one solution!

What to do with your QR code for a contactless check-in after you have generated it?

Now that your QR code is ready, it's time to use it and make check-ins smoother than ever.

Sending or distributing your QR code online or via email

Email is one of the easiest ways to share your hotel's check-in QR code. You can include the QR code in your confirmation emails, allowing guests to access the check-in form before they arrive.

This allows them to complete the necessary details in advance, reducing wait times at the reception.

Additionally, you can distribute the QR code via social media, messaging apps, or your hotel's website, ensuring that guests can easily access it on their preferred platform.

Printing your QR code form

For guests who prefer an in-person check-in experience, printing the QR code and displaying it at key hotel locations is an effective approach.

You can place it at the entrance, reception desk, self-check-in kiosks, or even in guest rooms for easy access.

Adding a brief instruction next to the QR code, such as "Scan to check in," ensures guests understand its purpose. This setup helps streamline the process, minimizing paperwork and improving overall efficiency at the front desk.

Benefits of contactless check-in using QR codes

• It saves time for both guests and staff and alleviates guests' experience.
• Automates the check-in process.
• QR codes are accessible using smartphone devices.
• Ensures safety for both workers and guests.
• QR codes are easy to generate and implement.
• Guests can check in anytime.
• It is an excellent marketing tool for entertaining guests because the QR code can hold different content types.

Other ways hotels, casinos, and resorts can use QR codes

Beyond check-ins, QR codes can enhance guest experiences, simplify services, and boost engagement in creative ways.

WiFi QR code

You can make your guests' stay worthwhile by allowing them to connect to your facility's WiFi directly.

Generate a WiFi QR code to let users connect instantly without manually entering the password with just a scan.

QR code for a restaurant menu

Restaurants can benefit a lot from the use of QR codes.

Instead of printing menus that might be prone to virus transmission, customers can scan a QR code menu and enjoy checking the food availability via their own devices.

QR codes for review/feedback

You can generate a Google form QR code to collect feedback from your guests about your service and encourage them to give you 5-star ratings.

It's a similar process to generating a contactless check-on form; the only difference is that the Google sheet is a feedback form.

Best practices when using a QR code for a contactless check-in

Make the check-in process smoother and more convenient by following these simple yet effective tips.

Only implement the action you are promoting in the QR

QR code has many solutions you can use for your particular need.

There should only be 1 QR code per 1 solution. Do not complicate your QR code by trying to mix things up.

For example, creating a QR code for a contactless check-in form leads users to a landing page where they can enter their information only.

Add a call to action in your contactless check-in form

Don't forget to add a call to action in your QR code so people know what action to take when they see it.

Use a dynamic QR code

Therefore, you can collect and ask your guests as much information as you'd like to get from them, and your dynamic QR code will still maintain that quiet space and not get pixelated.

Do not invert your QR code colors

One common mistake when generating a color QR code is inverting the colors.

Make sure your QR code's foreground color is darker than the background for easy QR detection and that it scans quickly.

How to generate a QR code for Microsoft Forms?

To generate a QR code for Microsoft Forms, copy the URL of your form and paste it into the Google form QR code category in the QR TIGER QR code generator online.

Make sure to generate a dynamic QR form to modify and track your QR code.

Get started with contactless check-in using QR codes

A QR code check-in system removes the hassle of event entry, making it faster and more efficient for organizers and attendees.

With a quick scan, guests can check in smoothly while you gather real-time data and enhance security.

Whether you're managing a corporate seminar, a music festival, or a private gathering, this system helps keep things organized and stress-free.

Ready to simplify your next event? Start creating your check-in QR codes today with the best QR code generator!